DEPT OF TRANSPORTATION

Driving the future of transportation with a diverse and innovative team
To learn more about the ADOT team CLICK HERE

Address: Northcentral District
1959 S. Woodland Village Blvd. Flagstaff, AZ 86001

Salary Range: $62,438 - $72,439

Anticipated Salary: $67, 438.17

Grade: 21

Closing Date: 12/12/2024

Responsible for supervising maintenance administrative assistants; dissemination of projects, budget tasks, tracking AMS activities, material purchase orders, PeCoS entries, track pavement surface treatment projects and ensure delivery. This position will also serve as a direct and centralized contact for general procurement contracts and MMS. tracks and develops district performance measures and metrics, assesses methods of best capturing data to depict the ongoing improvements within the district, displays and documents the findings accordingly. Performs studies of policies, procedures, systems, practices, operations, and organizational structures to devise the most effective and efficient methods of accomplishing work; confers with agency staff and outside entities; gathers information to define needs; plans, conducts analysis; studies special administrative problems; develops and conducts surveys, collaborates to develop training materials and provide training; conducts effective reviews to ensure systems are applied and functioning as designed; develops goals, objectives and procedures to conduct studies and carry out program activities effectively. Assist with winter operations, organize, and maintain a schedule to ensure front desk coverage during normal hours.

Model ADOT values through leading, coaching and developing problem solvers to implement and sustain a continuous improvement culture. Leaders are accountable, transparent, and communicative as they foster an inclusive, diverse, and safe environment.

• Supervise maintenance admins, disseminate projects, budget tasks, track AMS activities, material purchase orders, PeCoS entries and track pavement surface treatment projects and ensure delivery. Oversee admins duties including tracking and developing district measurements and metrics, assessing methods for capturing data to depict ongoing improvements within the district, maintain and monitor budget for all maintenance and operational district units.
  
  
• Analyze maintenance and operational data. Prepare reports/recommendations, provide information and solutions. Serve as centralized contact for general procurement contracts and MMS. Confer with agency staff/outside entities, gather information to define needs, plan and conduct analyses, study special administrative problems, develop and conduct surveys.
  
  
• Manage, instruct and counsel maintenance admins. Provide leadership, mentoring, guidance and evaluation of staff.
  
  
• As safety coordinator, track safety meetings, gather data from unit safety reps, advocate for safety needs (classes, etc.) coordinate annual fire marshal inspections, review safety plans, keep records, assist with audits, and take part in other safety related activities as needed/directed.
  
  
• Review technical problems and develop processes/recommendations for resolutions. Prepare project related documentation ensuring conformance with applicable laws, rules, regulations, and standards. Collaborate to develop training materials and provide training, conduct effective reviews to ensure systems are applied and functioning as designed, develop goals, objectives and procedures.

Knowledge in

- Principles and practices of public administration with emphasis on effective planning, organization and management; contemporary business methods, procedures, and practices.
- Principles and techniques of automated information systems analysis, design, modification, and implementation; principles, research methods and reporting techniques used in administrative studies.
- Operational/programmatic structures, applicable legislation, rules, regulations, standards, policies, procedures, resources and priorities.
- Continuous improvement or LEAN principles
- PECOS, APP, and HRIS
- Adept with visual graphics and proficient with Tableau software or equivalent
- Google suite applications

Skill in

- In depth expertise of procurement, budget and contract management with emphasis on safety policies, processes and regulations
- Provide reports identifying trends for efficiencies and accuracy of all contracts and budget management
- Identify complex problems and review related information to develop and evaluate options and implement solutions
- Advanced Excel or Google Sheets experience

Ability in

- Identify and analyze organizational and/or procedural problems and determine effective solutions; express ideas and information clearly and concisely, both orally and in writing
- Establish and maintain effective cooperative relationships as necessary to conduct work
- Supervise and evaluate work of others
- Ability to coach and develop employees, including continuous improvement practices and principles

In depth knowledge of Microsoft Office, Google Suite, PeCoS, PEN, FAST applications. Knowledge of accounting processes and procedures.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.