Administrative Manager

<p></p><p><em>Do you want your day-to-day work to have a real meaningful impact on your entire team?</em></p><p>When people around you are overwhelmed and disorganized, you bring order to the chaos and lead by example with your detailed eye, reliable presence, and trustworthy self.</p><p>If you’re the type of person who takes pride in supporting people and making things work better, <em>we think you’ll love this role.</em></p><h3>Who we are</h3><p>WeyMedia is a proudly Atlantic Canadian company with a simple mission:</p><p><strong>Make money easy and fun for everyone.</strong><br><br>To achieve this, we’re committed to making both moneyGenius.ca and creditcardGenius.ca the leading Canadian resources for all things money. In addition, we're re-inventing personal finance education and rewards with our new <a href="https://geniuscash.com/" rel="nofollow noreferrer noopener" class="external">GeniusCash mobile app</a> that makes learning about and maximizing your money fun and engaging.</p><p>Our team helps over 400K Canadians per month make the most informed financial decisions by building best-in-class fintech products and crafting high-quality educational content. Through GeniusCash rewards, Canadians have banked over $4M since 2022.</p><p>And if that wasn’t enough, WeyMedia has been named one of Canada’s Top Growing Companies and Top Growing Women-Led Companies by <em>The Globe and Mail's Report on Business Magazine,</em> as well as a winner in <em>Deloitte’s </em>Technology Fast 50 program. These achievements are a testament to our growth, and it reflects the remarkable hard work, dedication, and unwavering commitment of our team to our mission: <em>to make money easy and fun for all Canadians.&nbsp;</em></p><p>So if you want in on our mission, read on…</p><h3>What you’ll do</h3><p>We need a detail-oriented, resourceful, and reliable Administrative Manager to join our growing team and take ownership of the day-to-day operations that keep everything running smoothly. Your responsibilities will include:</p><ul> <li>Manage team task boards and internal tracking tools to ensure projects and administrative tasks are completed on time.</li> <li>Oversee scheduling and calendar management, including meetings, events, and team milestones.</li> <li>Manage multiple email inboxes and coordinate communications across teams.</li> <li>Organize and maintain internal documentation, spreadsheets, and standard operating procedures.</li> <li>Assist the Founders and leadership team with administrative and operational support as needed.</li> <li>Support the hiring process as needed: draft and post job descriptions, screen candidates, schedule interviews, and conduct reference checks.</li> <li>Coordinate the onboarding process for new hires, including accounts and equipment setup, documentation and orientation.</li> <li>Assist with the offboarding process, including return of equipment and ensuring a smooth exit.</li> <li>Keep inventory of new hire materials, including laptops, swag, and other essentials.</li> <li>Plan and lead employee engagement initiatives such as team-building activities, monthly events, and holiday gifts.&nbsp;</li> <li>Champion a culture of learning and excellence by supporting professional development opportunities.</li> <li>Respond to administrative requests from team members, ensuring they’re handled promptly and thoughtfully.</li> <li>Take notes in team meetings, document action items, and follow up to ensure tasks get done.</li> <li>Support stretch projects and cross-functional work as needed.</li> <li>Wear many hats and thrive in a fast-paced, lean, and agile environment.</li> </ul><h3>Who you are</h3><p>You care about your work, you know your stuff, and you go the extra mile.&nbsp;</p><ul> <li>You have at least 5 years of experience working in a fast-paced environment – ideally in a startup or professional services setting – where multitasking is second nature.</li> <li>"Organized" is your middle name ‒ you thrive on structure, meet deadlines with ease, and keep things running like clockwork.</li> <li>You're a self-starter who’s dependable, trustworthy, and takes great pride in doing excellent work.&nbsp;</li> <li>You’re highly resourceful and love solving problems ‒ no task is too small, and no challenge is too big.</li> <li>You have an affinity for following, managing, and designing scalable, efficient, and effective processes and workflows.</li> <li>You have strong written and verbal communication skills, and you know how to collaborate effectively across teams.</li> <li>You’re tech-savvy and comfortable with tools like Google Workspace, project management platforms, and other work management software.</li> <li>Scheduling, organizing, and prioritizing are your superpowers – and your attention to detail is second to none.</li> <li>You thrive in a remote-first environment and know how to stay connected and productive while working from home.</li> <li>You have a growth mindset – you’re always learning, adapting, and ready to take on new challenges.</li> <li>Most importantly, you care about making life easier for those around you – and you do it with a smile.</li> </ul><h3>What you'll get</h3><p>We take care of our team. Here's a quick list of benefits you'll get working with us:</p><ul> <li>Work from home anywhere in Canada with permanent remote full-time status.</li> <li>Opportunities for continuous growth and career advancement.</li> <li>Competitive salary based on your skills and experience.</li> <li>Performance-based bonuses.</li> <li>100% paid premiums for health, dental, and vision insurance.</li> <li>Ample vacation time and standardized public holidays across Canada.</li> <li>New Employee Toolkit that contains everything you need to do your job well.</li> <ul><li>Includes a company laptop, a second monitor, and a dozen other useful items.</li></ul> <li>Mental health support through inConfidence and the Calm app.</li> <li>Mobile phone allowance to help cover part of your monthly bill.</li> <li>Regular team building fun including team games, lunches, happy hours, competitions with prizes, and more.</li> <li>Challenging and rewarding work that has a real impact on the financial health of Canadians.</li> </ul><h3>Let's talk</h3><p><strong>Please apply with your cover letter addressed to Nikita</strong> so we know that you thoughtfully reviewed our job description.</p>